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Guide for Requesting Public Record Information
Use the Service Table below to access our public information and records services. If you need more information about available services, consult the Service Matrix.
Service Table
Business Registration Certificate Used for:
- public contracting, as proof of valid business registration with the New Jersey Division of Revenue; and
- compliance with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. (Un-incorporated construction contractors performing work in NJ or registered unincorporated contractors requesting proof of registration).
Status Report (Gateway Watch) Lists registered agent, business addresses, filing date, date last annual report filed, officer/directors/managers and legal status (active, dissolved, merged, etc.)
Standing Certificates Attest to the legal status of business entities such as corporations, and limited liability companies operating in New Jersey. These certificates are certified under the seal of the State Treasurer and serve as legal documents.
Copies of filed documents/information
- Business entity documents including certificates of formation/incorporation and amendments
Trade Names and State-level Trade/Service Marks (Gateway Watch) Provide basic information such as names, addresses and filing/registration dates.
Information on UCC Filings (Debtor/secured party names and addresses, filing numbers, filing history, etc.)
Status Report (Gateway Watch) (General Information, Not Certified)
Collection Agency Bonds
Verification (Determine whether a bond is on file for a collection agency)
Registrar of Vital Statistics – Formal Certification of Status
Superior Court Judges - Formal Certification of Status
County Clerks - Formal Certification of Status
Service Matrix
To use the matrix:- Click on the applicable Request Category;
- Find the type of information or record desired by scrolling down the list under the chosen Request Category; and then
- Navigate up to the associated service option and click in the applicable column. *Please note that information contained in tax returns is confidential and not part of the public record.
Service Options:
- Status Report (Gateway Watch)
- Certificates (Certified)
| Service Options | Certificates (Certified) | |||||
|---|---|---|---|---|---|---|
| Request Category | Business Registration Certificate | Status Report (Gateway Watch) | Short Form Standing | Long Form Standing with Officers and Directors | Long Form Standing with Charter Documents | Other |
| Registration Status for All Businesses (For Proof of Registration for Public contracting and Certain Withholding Requirements) | X | |||||
| General Business Status for Business Entities Only (For example, active, dissolved, cancelled, etc.) | X | X | X | X | ||
| Registered agent/address | X | X | X | X | ||
| Officers/Directors or Managers | X | X | ||||
| Annual report- date of last filing | X | |||||
| State of incorporation/formation | X | X | X | X | ||
| Annual report- outstanding reports | X | X | X | |||
| Business address-main | X | |||||
| Business address-principal | X | |||||
| Date of business entity amendments and changes | X | |||||
| Date of incorporation, formation or authorization | X | X | X | X | ||
| Date of registration for tax/employer purposes | X | |||||
| Incorporator | X | X | ||||
| Incorporator w/ address | X | |||||
| Copies of original business charter documents and amendments | Business Entity Photocopy Service | |||||
| Copies of Annual Reports | Annual Report Transcript Service | |||||
| Trade Names and State-level Trade/Service Marks (Basic information such as names, addresses and filing/registration dates) | X | |||||
| Information from tax returns including ownership details | Confidential | |||||
| Service Options | Certificates (Certified) | |||||
|---|---|---|---|---|---|---|
| Request Category | Business Registration Certificate | Status Report (Gateway Watch) | Short Form Standing | Long Form Standing with Officers and Directors | Long Form Standing with Charter Documents | Other |
| Information on UCC Filings (Debtor/secured party names and addresses, filing numbers, filing history, etc.) | X | X | X | |||
| Copies of UCC Filings | X | X | ||||
| Service Options | Certificates (Certified) | |||||
|---|---|---|---|---|---|---|
| Request Category | Business Registration Certificate | Status Report (Gateway Watch) | Short Form Standing | Long Form Standing with Officers and Directors | Long Form Standing with Charter Documents | Other |
| Notaries Public – Formal Certification of Status | X | |||||
| Registrar of Vital Statistics – Formal Certification of Status | X | |||||
| Superior Court Judges - Formal Certification of Status | X | |||||
| County Clerks - Formal Certification of Status | X | |||||
| Notary – Verification (not certified) | SONJ Digital Director (E-mail Request) | |||||
| Service Options | Certificates (Certified) | |||||
|---|---|---|---|---|---|---|
| Request Category | Business Registration Certificate | Status Report (Gateway Watch) | Short Form Standing | Long Form Standing with Officers and Directors | Long Form Standing with Charter Documents | Other |
| Verification (Determine whether a bond is on file for a collection agency) | CAB Verification Service | |||||
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